Moving your office is much more complex that moving your house for reasons that extend beyond the fact that offices have more furniture and boxes to relocate. Managing a smooth corporate move involves countless tasks and planning should begin as soon as the new space has been identified.
Some key considerations for corporate office relocations are:
Don’t Move Your Junk – When your business moves offices, it is not just a chance to upgrade your workspace, but its an opportunity to purge files and dispose of things that are not being used. Identify what your staff can live without and develop a plan for disposal or moving documents to electronic archives.
Play Nice With Property Management – One of the first steps to planning a smooth relocation is to make an early connection with the property management of your existing building and new building. Get a clear understanding of building rules, elevator reservation protocol, time frames moves can happen, and insurance requirements. Having a strong relationship with both your outgoing and incoming property management team will pay dividends, and how your moves are operated are no exception.
Understand Building Constraints – Is parking an issue? Is there a loading dock? Are the elevators small and slow? These are not the things you want to be finding out on the day of the move. Work with your moving company and both property managers to understand what some of the roadblocks may be.
Who’s Moving “That”?! – There are some items you might not want your mover to put on their truck, and other items that they won’t be able to relocate even if you wanted them to. Copy machines, office plants, server room equipment, and other valuables are often transported by other parties and need to be arranged separately.
Have Clear Seating Charts – Develop a relocation plan that has floor plans of each workstation and room for both the existing premises and the new premises. Use a numbering system that shows where each of the contents from the existing premises will be relocated to in the new premises. Provide name tags with corresponding numbers on moving day to speed things up.
Decommission Your Old Space – Getting out of your old space might involve electrical disconnections, removing of existing data cabling, a final clean, or other requirements. Be sure to check your lease and with your real estate broker to better understand all of your obligations.
officemorph specializes in orchestrating workspace transformations for companies and landlords. For more information about your upcoming build-out or relocation project, visit www.officemorph.com